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Standardizing author name changes in academic publishing: A case study of IEEE's approach.

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Title: Standardizing author name changes in academic publishing: A case study of IEEE's approach.
Authors: Zhu, Julie1 (AUTHOR) Zhu.j@ieee.org
Source: Information Services & Use. Feb-May2025, Vol. 45 Issue 1/2, p86-93. 8p.
Subjects: Student records, Scholarly communication, Education ethics, Scholarly publishing, Conference papers
Abstract: The IEEE Author Name Change Policy, aligned with the Committee on Publication Ethics (COPE) guidelines, enables authors to update their names in publications without requiring justification or legal documentation, prioritizing privacy and inclusivity. This study examines the policy's implementation, challenges, and broader implications for academic publishing. Analysis reveals that 75% of name change requests involve conference papers, while 25% are for journal or magazine articles. Sixty-three percent of authors request changes for single articles and 14% do so for multiple publication types. IEEE has established effective workflows with Google Scholar, achieving high success rates in reflecting changes. However, inconsistencies persist across the scholarly ecosystem, with only 30% of indexing partners having formal policies. The paper highlights ongoing challenges in synchronizing updates across external platforms and technical limitations in modifying certain file formats. It advocates for industry-wide standardization through initiatives such as the NISO working group to enhance inclusivity, streamline processes, and improve academic record integrity while respecting author privacy. This research contributes to the evolving landscape of author identity management in scholarly communication, emphasizing the need for collaborative solutions to support diverse author needs and to maintain publication record cohesion. [ABSTRACT FROM AUTHOR]
Copyright of Information Services & Use is the property of Sage Publications Inc. and its content may not be copied or emailed to multiple sites without the copyright holder's express written permission. Additionally, content may not be used with any artificial intelligence tools or machine learning technologies. However, users may print, download, or email articles for individual use. This abstract may be abridged. No warranty is given about the accuracy of the copy. Users should refer to the original published version of the material for the full abstract. (Copyright applies to all Abstracts.)
Database: Engineering Source
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Header DbId: egs
DbLabel: Engineering Source
An: 185859327
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PubType: Academic Journal
PubTypeId: academicJournal
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  Data: Standardizing author name changes in academic publishing: A case study of IEEE's approach.
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  Data: <searchLink fieldCode="AR" term="%22Zhu%2C+Julie%22">Zhu, Julie</searchLink><relatesTo>1</relatesTo> (AUTHOR)<i> Zhu.j@ieee.org</i>
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  Data: <searchLink fieldCode="JN" term="%22Information+Services+%26+Use%22">Information Services & Use</searchLink>. Feb-May2025, Vol. 45 Issue 1/2, p86-93. 8p.
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  Data: <searchLink fieldCode="DE" term="%22Student+records%22">Student records</searchLink><br /><searchLink fieldCode="DE" term="%22Scholarly+communication%22">Scholarly communication</searchLink><br /><searchLink fieldCode="DE" term="%22Education+ethics%22">Education ethics</searchLink><br /><searchLink fieldCode="DE" term="%22Scholarly+publishing%22">Scholarly publishing</searchLink><br /><searchLink fieldCode="DE" term="%22Conference+papers%22">Conference papers</searchLink>
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  Label: Abstract
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  Data: The IEEE Author Name Change Policy, aligned with the Committee on Publication Ethics (COPE) guidelines, enables authors to update their names in publications without requiring justification or legal documentation, prioritizing privacy and inclusivity. This study examines the policy's implementation, challenges, and broader implications for academic publishing. Analysis reveals that 75% of name change requests involve conference papers, while 25% are for journal or magazine articles. Sixty-three percent of authors request changes for single articles and 14% do so for multiple publication types. IEEE has established effective workflows with Google Scholar, achieving high success rates in reflecting changes. However, inconsistencies persist across the scholarly ecosystem, with only 30% of indexing partners having formal policies. The paper highlights ongoing challenges in synchronizing updates across external platforms and technical limitations in modifying certain file formats. It advocates for industry-wide standardization through initiatives such as the NISO working group to enhance inclusivity, streamline processes, and improve academic record integrity while respecting author privacy. This research contributes to the evolving landscape of author identity management in scholarly communication, emphasizing the need for collaborative solutions to support diverse author needs and to maintain publication record cohesion. [ABSTRACT FROM AUTHOR]
– Name: AbstractSuppliedCopyright
  Label:
  Group: Ab
  Data: <i>Copyright of Information Services & Use is the property of Sage Publications Inc. and its content may not be copied or emailed to multiple sites without the copyright holder's express written permission. Additionally, content may not be used with any artificial intelligence tools or machine learning technologies. However, users may print, download, or email articles for individual use. This abstract may be abridged. No warranty is given about the accuracy of the copy. Users should refer to the original published version of the material for the full abstract.</i> (Copyright applies to all Abstracts.)
PLink https://search.ebscohost.com/login.aspx?direct=true&site=eds-live&db=egs&AN=185859327
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        Value: 10.1177/18758789251341778
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      – Code: eng
        Text: English
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      – SubjectFull: Student records
        Type: general
      – SubjectFull: Scholarly communication
        Type: general
      – SubjectFull: Education ethics
        Type: general
      – SubjectFull: Scholarly publishing
        Type: general
      – SubjectFull: Conference papers
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      – TitleFull: Standardizing author name changes in academic publishing: A case study of IEEE's approach.
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              Text: Feb-May2025
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              Y: 2025
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