Migrating Collections Materials Purchasing from a Legacy Payments Workflow to the Campus E-Procurement Platform.
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| Title: | Migrating Collections Materials Purchasing from a Legacy Payments Workflow to the Campus E-Procurement Platform. |
|---|---|
| Authors: | Ferguson, Gregory1 gf41@nyu.edu |
| Source: | Library Resources & Technical Services. Jul2025, Vol. 69 Issue 3, p1-24. 24p. |
| Subject Terms: | *Library materials, *Public libraries, *Library users, *Librarians, Library catalogs |
| Abstract: | This article examines the experience of a large research library when it migrated its collections materials purchasing onto its university's outsourced e-procurement platform. Previously, the library used a homegrown legacy workflow to export invoice data directly from the integrated library system (ILS) to Accounts Payable to initiate payments to suppliers. Adopting the procurement platform has produced benefits for both the university and the library by bringing the library into alignment with standard campus workflows and improving visibility into collections materials spending. The move has also posed challenges for the library, which has had to adapt to new tasks in another system running parallel to its ongoing acquisitions work in the ILS. The article describes the legacy workflow, the campus platform, the migration project, and the library's continuing efforts to optimize its workflows to meet the campus platform's requirements while completing work in the ILS as efficiently as possible. [ABSTRACT FROM AUTHOR] |
| Copyright of Library Resources & Technical Services is the property of American Library Association and its content may not be copied or emailed to multiple sites without the copyright holder's express written permission. Additionally, content may not be used with any artificial intelligence tools or machine learning technologies. However, users may print, download, or email articles for individual use. This abstract may be abridged. No warranty is given about the accuracy of the copy. Users should refer to the original published version of the material for the full abstract. (Copyright applies to all Abstracts.) | |
| Database: | Education Research Complete |
| FullText | Links: – Type: pdflink Text: Availability: 0 |
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| Header | DbId: ehh DbLabel: Education Research Complete An: 186366450 AccessLevel: 6 PubType: Academic Journal PubTypeId: academicJournal PreciseRelevancyScore: 0 |
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| Items | – Name: Title Label: Title Group: Ti Data: Migrating Collections Materials Purchasing from a Legacy Payments Workflow to the Campus E-Procurement Platform. – Name: Author Label: Authors Group: Au Data: <searchLink fieldCode="AR" term="%22Ferguson%2C+Gregory%22">Ferguson, Gregory</searchLink><relatesTo>1</relatesTo><i> gf41@nyu.edu</i> – Name: TitleSource Label: Source Group: Src Data: <searchLink fieldCode="JN" term="%22Library+Resources+%26+Technical+Services%22">Library Resources & Technical Services</searchLink>. Jul2025, Vol. 69 Issue 3, p1-24. 24p. – Name: Subject Label: Subject Terms Group: Su Data: *<searchLink fieldCode="DE" term="%22Library+materials%22">Library materials</searchLink><br />*<searchLink fieldCode="DE" term="%22Public+libraries%22">Public libraries</searchLink><br />*<searchLink fieldCode="DE" term="%22Library+users%22">Library users</searchLink><br />*<searchLink fieldCode="DE" term="%22Librarians%22">Librarians</searchLink><br /><searchLink fieldCode="DE" term="%22Library+catalogs%22">Library catalogs</searchLink> – Name: Abstract Label: Abstract Group: Ab Data: This article examines the experience of a large research library when it migrated its collections materials purchasing onto its university's outsourced e-procurement platform. Previously, the library used a homegrown legacy workflow to export invoice data directly from the integrated library system (ILS) to Accounts Payable to initiate payments to suppliers. Adopting the procurement platform has produced benefits for both the university and the library by bringing the library into alignment with standard campus workflows and improving visibility into collections materials spending. The move has also posed challenges for the library, which has had to adapt to new tasks in another system running parallel to its ongoing acquisitions work in the ILS. The article describes the legacy workflow, the campus platform, the migration project, and the library's continuing efforts to optimize its workflows to meet the campus platform's requirements while completing work in the ILS as efficiently as possible. [ABSTRACT FROM AUTHOR] – Name: AbstractSuppliedCopyright Label: Group: Ab Data: <i>Copyright of Library Resources & Technical Services is the property of American Library Association and its content may not be copied or emailed to multiple sites without the copyright holder's express written permission. Additionally, content may not be used with any artificial intelligence tools or machine learning technologies. However, users may print, download, or email articles for individual use. This abstract may be abridged. No warranty is given about the accuracy of the copy. Users should refer to the original published version of the material for the full abstract.</i> (Copyright applies to all Abstracts.) |
| PLink | https://search.ebscohost.com/login.aspx?direct=true&site=eds-live&db=ehh&AN=186366450 |
| RecordInfo | BibRecord: BibEntity: Identifiers: – Type: doi Value: 10.5860/lrts.69n3.8499 Languages: – Code: eng Text: English PhysicalDescription: Pagination: PageCount: 24 StartPage: 1 Subjects: – SubjectFull: Library materials Type: general – SubjectFull: Public libraries Type: general – SubjectFull: Library users Type: general – SubjectFull: Librarians Type: general – SubjectFull: Library catalogs Type: general Titles: – TitleFull: Migrating Collections Materials Purchasing from a Legacy Payments Workflow to the Campus E-Procurement Platform. Type: main BibRelationships: HasContributorRelationships: – PersonEntity: Name: NameFull: Ferguson, Gregory IsPartOfRelationships: – BibEntity: Dates: – D: 01 M: 07 Text: Jul2025 Type: published Y: 2025 Identifiers: – Type: issn-print Value: 00242527 Numbering: – Type: volume Value: 69 – Type: issue Value: 3 Titles: – TitleFull: Library Resources & Technical Services Type: main |
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